Lucca provides cloud-based HR solutions with 11 specialized software programs for tasks like leave and expense management, integrating with payroll and ERP systems.
Types of tools used
SaaS tools span communication, CRM
Before Najar
Difficulty estimating SaaS-related expenses
Increasing number of SaaS solutions
Lack of control over tool purchases
Duplicate tool usage and missed renewals:
After Najar
Contract renewal monitoring
Savings identification
Eliminated tool overlaps
Improved visibility
Lucca’s struggle with SaaS visibility & expenses
There were multiple challenges that Lucca was facing before collaborating with Najar.
They had difficulty estimating SaaS-related expenses. This is particularly problematic as there are many tools and subscriptions that may be used across different departments or teams. Without a centralised system for tracking these expenses, it can be difficult to accurately estimate the total cost of SaaS tools being used.
Additionally, the amount of SaaS solutions was increasing for Lucca, therefore complicating the process of estimating expenses and keeping track of which tools are being used which could lead to overspending and decreased visibility.
There was also the challenge of having a lack of control over who buys what tool. This lack of control can create silos of information and cause difficulty to collaborate effectively across teams. Furthermore, Lucca struggled to identify potential savings on expenses.
Before Najar, Lucca tried to keep an inventory of SaaS tools in use in a centralised location. However, updating the inventory was more time-consuming than expected and involved too many individuals. Despite this, they discovered in their expense reports that three different departments were using the same tool with separate billing. They were also missing renewals, leading to missed significant savings potential.
Step into the cockpit of financial excellence
How Najar optimised Lucca’s SaaS management & spending
With Najar in the picture, organizations can easily monitor contract renewals and ensure that no future negotiations or terminations of tools are missed. This can help organizations optimize their SaaS spending and avoid overspending on redundant or unnecessary tools. By providing visibility into which tools are being used and by whom, Najar's platform enables organizations to make informed decisions about which tools to keep or discontinue.
Additionally, Najar has the ability to promptly pinpoint contracts with the potential for substantial savings. Considering the annual expenditure on SaaS, the potential savings are noteworthy and can amount to several thousand euros. In the case of Lucca, the savings amounted to more than 200,000 euros last year.
What’s more, Najar's platform has the capability to eliminate overlaps between tools and bring structure to the purchasing processes, which can be particularly beneficial for companies like Lucca. By identifying and challenging internal needs, Najar's platform helped Lucca avoid uncontrolled spending that may have a negative impact on their budgets.
By providing visibility into which tools are being used and by whom, Najar's platform helped Lucca identify redundant or unnecessary tools and consolidate their SaaS spending. Enabling them to optimize their budgets and avoid overspending on tools that are not providing significant value.
