intake-to-procure
Collaborative approval room
Collaborate efficiently on any purchase project in a space designed to accelerate decisions while ensuring maximum involvement from relevant stakeholders.
Confidently Approve Purchase Requests
Buy with Confidence
Get feedback from peers before confidently approving tools that pass all necessary due diligence.
Efficient Collaboration
Avoid endless email chains with dozens of colleagues. Involve only the relevant stakeholders and make it easy for them to give their approval or feedback.
Transparency and Clarity
All information is easy to find, and everyone knows what they need to do and when to do it. Requesters always know the status of their request.
Store All Context in One Clear, Secure Space
A centralized, secure space for approving purchase requests, with all relevant documentation. Say goodbye to endless email loops.
Assign Roles and Approvals
Easily define and assign roles, ensuring full compliance on every purchase.
Approval History
Track who approved, rejected, or left pending, with reasons and timestamps—so you can confidently proceed, knowing security, legal, and all necessary permissions are in place.
Step into the cockpit of financial excellence
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Frequently
asked questions
What are approval rooms?
Approval rooms are a collaborative space designed to streamline the approval process for purchase requests. It allows relevant stakeholders to provide feedback, manage documentation, and track approvals in one secure and transparent environment.
How does the approval room enhance procurement processes?
The approval room accelerates decision-making by bringing all relevant stakeholders together in one space, providing transparency, reducing email chains, and ensuring that the right people are involved at the right time.
What are the benefits of an approval room?
Benefits include faster decision-making, streamlined collaboration, centralized documentation, enhanced transparency, and a clear record of all approvals, ensuring compliance and accountability.
Who should be involved in an approval room?
Relevant stakeholders such as finance, IT, legal, and department heads should be involved based on the specific purchase request to ensure compliance and proper due diligence.
How is documentation handled within the approval room?
All necessary documentation is securely stored within the approval room, providing easy access to context and supporting materials for every purchase request. This ensures that all approvers have the information they need.
How do approval rooms support compliance with financial controls?
Approval rooms allow you to define and assign specific roles for reviewing financial, legal, and security aspects of each purchase. This ensures that all purchases are compliant with internal controls and external regulations.
How does the approval room support fast decision-making?
By reducing email loops and centralising communication, the approval room ensures that stakeholders can quickly provide feedback and approvals, speeding up the entire procurement process.
Can approval rooms handle multiple approval workflows simultaneously?
Yes, approval rooms can handle multiple workflows simultaneously.
Can I store documentation within the Collaborative Approval Room?
Yes, you can store documents within the Collaborative Approval Room.
Does the system notify users when they need to take action?
Yes, the system notifies users when action is needed through email or Slack.